04/24/2016
I am in need of a Virtual / Operations Assistant in my area to pick up and do small jobs/ and or odd jobs for my transportation business.
As an Virtual /Operations Assistant you will oversee daily operations as you ensure that our company consistently operates in compliance with our company standards and applicable laws and regulations. Because transportation is stressful, we seek Operations Staff with a strong commitment to customer service and exceeding expectations. You must possess exceptional oral and written communication, organizational and time management skills. Our ideal Operations Assistant is a positive, and flexible communicator who can ensure customer satisfaction and negotiate loads with carriers.
Responsibilities of the Virtual / Operations Assistant include but no limited to;
- Trip Closings and invoicing of carriers.
- document processing
- Completing Quarterly IFTA
- Form filings
- Coordinate and schedule appointments, on-site & off-site meetings and conference calls: - Microsoft Outlook required
- Oversee Printing, binding and managing presentation materials;
- Ensuring safety programs and procedures are developed and maintained
- Scheduling loads and assigning personnel to jobs
- Dispatching drivers on jobs and ensuring that they have the proper paperwork
- Coordinating and managing fleet maintenance and equipment inventory programs
- Handling customer concerns and satisfaction
- Maintain extensive equipment, driver, customer files, status reports and contact databases;
- Helping with recruiting drivers
- Moving, trucking, logistics and/or sales/customer service experience preferred
- Ability to work a flexible schedule
- Fast learner
- Attention to detail and accuracy
- Ability to gather information
- Time management skills
- Strong decision making and problem solving abilities
- MUST be able to work in Microsoft Excel
- MUST be good with numbers
- Answer phones as needed and take messages in a professional and cordial manner as needed
- Candidates must demonstrate a combination of outstanding organizational skills, productivity, personal motivation,
If this position feels right for you, you can call Mrs. Foster show contact info no calls after 7pm please
