01/06/2024
Attention Owners! 🚨 Yearly HOA Meeting Coming up! It is Time to get involved as many associations have raised their dues to close to $1000/mo because of insurance increases. You want to attend this meeting either in person or virtually ~ ☀️ Here is an Update from HOA: it’s time to advise all owners of the upcoming association meeting and provide proxy information as well as the 2024 budget.
We apologize that the budget is being provided a little late this year. Still, as the market tightens, we have faced new challenges, particularly regarding insurance. As a result, premiums aren’t confirmed until much closer to the date of the active policy which was partially the cause for delay.
The association’s 43rd annual meeting will be held:
Saturday, February 10th, at 10:00 AM.
Tybee Post Theater
10 Van Horne, Tybee Island, GA 31328.
This year, we will attempt to conduct a hybrid version of the meeting so those unable to attend in person can participate in the conference virtually. This meeting will be recorded. We will email the invitation link for virtual attendance as we get closer to the meeting date.
Due to the number of potential attendees, we cannot allow live audio commentary from those not attending in person and all virtual attendees will be muted by default. To accommodate this complication, we will have a handful of procedures that will need to be followed.
1.) Live attendees will need to speak directly into a microphone or have their comments or questions repeated by the host.
2.) Virtual attendees must raise their virtual hands to notify the host they wish to speak. At that time, the host will unmute the participant’s microphone.
Many of you are familiar with this practice; however, we will provide instructions and visuals at the top of the meeting for those less acquainted.
As has been the case recently due to the potential transmission of viruses and bacteria, it is strongly suggested that you wear a mask while speaking into the microphone, and it may be in your interest to remain masked during the event.
Regarding consideration for the health and wellness of all attendees, please consider staying home and attending virtually if you have been exposed to the Coronavirus or have experienced any flu-like symptoms in the last ten days.
If you are an owner in good standing with the association and would like to be a candidate for election to the Board of Directors, please notify the board, in writing or via email, no later than February 1st. This will ensure your name is on the ballot at the Annual Meeting. Nominations can be made from the floor at the meeting.
There are three full-term board member seats and one partial to fill this year.
Debra Carlisle – Full Term – President – Wishes to remain on the board.
Bill Gutman – Full Term – Treasurer – Wishes to remain on the board.
Jamie Flanigan – Full Term – Wishes to remain on the board.
Jessica Lynch – Partial Term (One Year) – No longer an owner.
This year, the “REVOCABLE PROXY” is on green paper. If you cannot attend the meeting, please make your voice heard by assigning your proxy to another owner (or the Board) that you trust to vote in your place. Make sure you have let that person know, and that they plan to be present at the meeting; otherwise, your vote will be lost. You can assign your proxy to the Board of Directors or an Owner in good standing.
We must have sufficient representation at this meeting to conduct the business of the Association. Your proxy will ensure that we have a quorum established and can address necessary agenda items. Your proxy replaces you, as a voting member, in the election of board members or any amendments to our legal documents proposed.
Your proxy must be received no later than February 7, 2024 to be counted.
There are NO EXCEPTIONS, and the only form acknowledged is enclosed in the notice mailed USPS on February 3rd, 2024. If you have not received notice and included proxy form by January 14th, 2024 please contact Tybee Beach Vacation Rentals and they will coordinate providing one.
Please mail to:
SBRC
Attn: Secretary / Proxy
PO Box 51
Tybee Island, GA 31328
Please do not include your proxy with regime fee payments. As proxies are REQUIRED to be handled as dictated in the By-Laws, ALL PROXIES MUST BE RECEIVED AT THE ABOVE ADDRESS VIA USPS.
We look forward to seeing you at this year’s annual meeting!
Sincerely,
The SBRC Executive Board
and
Tybee Beach Vacation Rentals & Property Management
