01/27/2016
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Complete driver qualification files.
Driver Fitness
The DOT expects carriers operating CDL-required commercial motor vehicles (CMV) to demonstrate drivers have valid licenses commensurate with the vehicle class and with the appropriate endorsements. A carrier operating CDL-required equipment also must have implemented a drug and alcohol testing program as described in Parts 40 & 382 of the FMCSR. The DOT verifies a carrier’s CDL driver testing program is separate from any other company-required testing.
Section 382.601 mandates a carrier have a written policy covering the testing program. The policy is reviewed to ensure it contains all required content listed in that section. The policy must be distributed to CDL drivers, and a signed receipt from each driver must be on file and available for inspection.
A complete driver qualification file is a significant requirement for a Factor 2 review. Motor carriers are required to use only qualified CMV operators. The documentation required in a driver file includes:
Driver application with all required information listed in Section 391.21.Previous three years of employment verification and, if applicable, a safety performance history, and drug/alcohol test results (391.23).Motor vehicle record (MVR) check for previous three years (391.23)Road test and certification (391.31)Three years of DOT physical certifications (391.43)Entry-level driver training, if required (380.503).Three years of annual MVRs from state(s) in three years’ worth (391.25)Annual written driver statement of violations, which the driver is licensed (391.25).Three years of signed annual reviews from the motor carrier (391.25)Any waivers granted (391.49).
Driver files should be complete, current, and correct and contain the same information in the same order. A DOT physical examination form in the driver file is not required, but it must be available upon request during an audit. Only those items listed previously are required in the file. Other records or documents the motor carrier may feel are necessary for managing the fleet may be placed elsewhere.
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AREAS OF CONCENTRATION
Audit ReadinessHazmatVehicle MaintenanceDriver FitnessHours of ServiceFinancial ResponsibilitiesDrug and Alcohol
CONTACT Ron Wylie 405-821-7943
